Last updated: May 21, 2024 12:50:00 PM EST
Notary stamps play a vital role in the notarization process, used by certified notaries to validate documents. Available as physical and digital stamps, they have become increasingly essential in our digital world. Notary stamps come in different types, each serving unique purposes. Digital stamps provide flexibility, allowing users to create multiple stamps without the risk of loss, and they hold equal validity to physical stamps.
Notary stamps are legal seals used by notaries public to authenticate documents. These stamps signify the notary's authority and official role, ensuring documents' legality. Issued solely by authorized notaries, these stamps carry official value.
A typical notary stamp appears as a rectangle stamp or a circle stamp with essential information displayed on it. The stamp includes the following elements:
The full name of the notary public is a mandatory part of the stamp.
A unique identifier for each notary, not issued in every state.
This specifies the duration of a notary’s validity; it must be renewed after expiration.
Indicates the state or region the notary is authorized to serve.
Also read: Stamp Maker Mastery: Elevating Notary Public Authority
There are three primary types of notary stamps:
Essential for all notaries, this stamp includes key information and is suitable for online documents and public notices.
Not always required in all states, a notary seal or embosser provides a professional touch for specialized documents.
| Type | Notary Stamp | Notary Seal/Embosser |
|---|---|---|
| Description | Leaves an inked impression, easy to copy and scan | Creates a raised impression, ideal for professional certificates. |
| Best For | Everyday notarizations, documents requiring scanning | Official certificates, documents needing security features |
| Impression Type | Flat ink impression | Raised embossed impression |
| Security Level | Standard | High (harder to forge) |
| Portability | Easy to carry | Typically larger/heavier |
Digital notary stamps offer several advantages:
Customizable and reusable, reducing the need for physical replacements.
Ideal for use on electronic records.
Simple to create and integrate into digital workflows.
Also read: 10 Powerful Features of PNG Stamp Makers
When creating a custom notary stamp, keep in mind best practices and legal requirements to ensure it’s accurate and functional.
Online platforms like StampJam make it easy to create custom notary stamps with numerous templates and design options available.
Popular notary stamps online available from StampJam include:
Notary stamps are ink-based and visible on photocopies, whereas seals may be embossed and are often less visible in scans.
Update your stamp to reflect any changes in name, commission, or details to ensure legal compliance.
Notary stamps serve an essential function in document authentication. With platforms like StampJam, you can easily create customized digital notary stamps, following the elements and guidelines discussed.
Happy Stamping!
